Privacy Policy

Effective Date: February 2026 Organization: International Council for Human Studies (ICHS) Parent Institution: Rketa International College

1. Introduction

Welcome to the International Council for Human Studies (ICHS), a non-profit volunteer initiative operating under the academic and legal umbrella of Rketa International College. We are deeply committed to protecting your privacy and ensuring the security of your personal information.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, register as a volunteer member, attend our conferences, or participate in the “Community Academy” training programs. By using our services or submitting your information to us, you consent to the practices described in this policy.

2. Information We Collect

We collect information that you voluntarily provide to us when you interact with the ICHS. The types of data we collect depend on your relationship with us:

  • For Volunteers and Members: When you apply for membership to join our 10-Tier Ladder system , we collect your full name, email address, phone number, geographic location, academic qualifications, professional experience, and a copy of your signed Volunteer Code of Conduct. We also track your volunteer hours, organized events, and “Giving Points” for promotion purposes.+3
  • For Event Attendees and Beneficiaries: When you register for our webinars, forums, or training workshops , we may collect your name, contact information, and feedback/survey responses regarding the quality of the event.+1
  • Automatically Collected Information: Like most websites, we may automatically collect standard log data, including your IP address, browser type, and usage patterns to improve our digital platforms.

3. How We Use Your Information

As a non-profit initiative dedicated to “Humanizing Knowledge” , we strictly use your information to fulfill our organizational mission. We use your data to:+1

  • Process volunteer membership applications and manage your progression through the ICHS membership tiers.+1
  • Calculate “Giving Points” (KPIs) for annual volunteer evaluations and promotions.
  • Organize, manage, and communicate with you regarding upcoming international conferences and community training workshops.
  • Issue official certificates of attendance, volunteering, or training.+1
  • Analyze beneficiary feedback to improve our services and achieve our goal of 90%+ beneficiary satisfaction.+1

4. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. Your information is strictly used for the internal operations of the ICHS. We may only share your information in the following limited circumstances:

  • Internal Academic Use: With our parent institution, Rakita International College, for official credentialing, accreditation, or legal compliance.
  • Service Providers: With trusted third-party platforms (such as Zoom for webinars or cloud storage for document archiving) strictly for operational purposes.+1
  • Legal Requirements: If required by law or to protect the rights, property, or safety of the Council, our members, or the public.

5. Confidentiality and the Volunteer Code of Conduct

Data privacy is a core pillar of our operations. All ICHS volunteers and committee members are bound by a strict Volunteer Code of Conduct. Under this code:+1

  • Volunteers are legally prohibited from leaking, sharing, or exploiting the personal data of beneficiaries, trainees, or fellow members for any personal, commercial, or political gain.+1
  • It is strictly forbidden to publish photos or data of beneficiaries without the explicit consent of the college administration.
  • Violation of these confidentiality terms results in immediate termination of membership.+1

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Access to personal data is restricted to authorized personnel within the General Secretariat and relevant Committee Heads.+1

7. Your Privacy Rights

Depending on your jurisdiction, you have the right to:

  • Access the personal information we hold about you.
  • Request corrections to any inaccurate or incomplete data (such as updating your academic profile).
  • Request the deletion of your data or the freezing/termination of your membership.
  • Opt-out of receiving promotional communications or newsletters.

8. Changes to This Privacy Policy

This Privacy Policy may be updated periodically to reflect changes in our operational procedures or legal requirements, as part of our annual manual review. We will notify members of any significant changes via email or through an announcement on our website.